Botanical Compliance & Documentation
Technical documents for botanical ingredient review, qualification and procurement: specifications, TDS, SDS, COAs, supporting statements, certification records and batch documents, confirmed for each project.
What Makes Documents Useful
The value isn’t how many documents exist but whether product name, grade, specification and batch information stay aligned from review through purchasing. Ingredient Sourcing sets the requirements the documents must reflect.
Product Specification and TDS
The specification is the agreed reference for review, sample approval and batch comparison: identity, extract ratio, assay or marker, physical properties, microbiological limits and contaminants. The Technical Data Sheet adds processing characteristics, physical properties, storage and shelf life. Where the grade isn’t settled yet, start with grade matching.
Certificates of Analysis
A representative COA shows the typical profile of a proposed material during sample evaluation. A batch-specific COA belongs to the actual lot supplied and may show the batch number, dates, methods, limits and results for identity, assay, physical, microbiological and contaminant parameters. QA teams compare it with the specification approved at sampling.
Certification Documents
Certification records may apply to specific ingredients, facilities, production routes or customer requirements, such as quality systems, manufacturing standards, organic status or religious requirements. Each record is reviewed for its scope, issuing body and the facility or material it covers. Certification status is confirmed for the specific supply route, not assumed across the portfolio.
Ingredient Statements and Supporting Documents
Depending on the ingredient and route, available information may include:
- botanical identity, plant part and origin
- extraction and processing information
- carrier or excipient use
- allergen information
- GMO statement
- irradiation statement
- BSE/TSE statement, where relevant
- other customer-requested statements
Origin history is also covered under Sourcing & Traceability.
For QA and Supplier Qualification
If you need a document, statement or test record that isn’t in the standard set, we check availability before sample approval or ordering. Once a material is evaluated, Sample & Bulk Supply covers the move to commercial purchasing.
Stage | Typical documents |
|---|---|
Initial review | Specification, TDS |
Sample evaluation | Representative COA, SDS |
Supplier qualification | Quality records, applicable certifications |
Commercial batch | Batch-specific COA |
Shipment | Commercial and export documents |
General vs Batch-Specific Documents
General documents describe the approved product: specification, TDS, SDS and statements. Batch-specific documents belong to one lot, chiefly the batch COA. Product name, identity, grade and specification must match across files, and the batch reference must match the material supplied. Confirm which records apply to the material under review and which will travel with the commercial lot.
Market and Project Requirements
Requirements vary by ingredient, application, market and customer quality system; buyers may have their own specification formats, questionnaires and checklists. A package accepted for one market may need more for another, so regulatory suitability is reviewed for the intended market and use. Export requirements are covered under global supply support.